J.C.I. SENATORS OF CALIFORNIA BY-LAWS

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ARTICLE I

 

ORGANIZATION

 

 

NAME

 

 Section 1. The name of this organization shall be J.C.I. Senators of California, herein after referred to as the "organization", and shall be incorporated as a non-profit corporation.

 

PURPOSE

 

 Section 2. The objectives of this organization shall be:  (1) To provide fellowship among J.C.I. Senators residing in California,  (2) To promote international understanding, goodwill, and charitable acts,  (3) To encourage membership in the J.C.I. Senate as a means of recognition for outstanding service by members of the California Junior Chamber of Commerce and local chapters thereof, and (4) To help and assist the California Junior Chamber of Commerce and local chapters thereof, when requested by same. 

 

COMPOSITION

 

 Section 3. This organization shall be a non-profit civic organization comprising J.C.I. Senators  (1) residing in California or  (2) having received their J.C.I. Senatorship in California.

 

AFFILIATION

 

 Section 4. This organization shall be affiliated with the United States J.C.I. Senate.

 

ARTICLE  II

 

MEMBERSHIP

 

QUALIFICATIONS

 

 Section 1. Any individual who shall have been duly elected to membership in the J.C.I. Senate according to the J.C.I. constitution is eligible to become a member of the J.C.I. Senators of California, except as further provided in Article I, Section 3.

 

ELECTION

 

 Section 2. Any person qualified as provided in Section 1 of Article II may apply for membership by presenting an application, accompanied by one year's dues, to the Board of Directors.  

 

MEMBERS

 

 Section 3. Any person qualified as provided herein shall be a member, and shall be entitled to all the normal privileges of membership, including the right to vote and hold office, in accordance with the provisions contained in these by-laws.

 

DUES

 

 Section 4.

 

  (a) The membership dues shall be set by the Board of Directors annually, payable in advance, and shall be due on June 1.

 

 

EXPULSION

 

 Section 5. Any member of the J.C.I. Senators of California whose membership as a Senator has been revoked according to the J.C.I. constitution shall automatically be excluded from membership in the "organization".

 

SUSPENSION

 

 Section 6. Any person whose dues remain unpaid for a period of thirty days from the due date may be declared delinquent. Such members shall then be suspended and the Secretary shall forward a copy of this section of the by-laws to their last known address.  Upon payment of the dues within ninety days from the due date, such member may be reinstated. If, however, said dues remain unpaid at the end of this ninety-day period, they shall forfeit their membership and shall be automatically dropped from membership in the "organization".

 

RESIGNATION

 

 Section 7. Any member may resign from the "organization" by presenting their resignation in writing to the Board of Directors.

 

LIABILITY

 

 Section 8. No liability shall exist against the members of the "organization" beyond the annual dues provided herein.

 

SPONSORSHIP

 

 Section 9. The organization may sponsor an individual for candidacy for election to the J.C.I. Senate.  The organization will only entertain such sponsorship for an individual that meets all qualifications and has no affiliation with an existing LOM.   Such sponsorship will require unanimous approval by the Board of Directors.  Application for sponsorship must be made by a current dues paid member of the California JCI Senate. The organization will arrange payment of the candidate's fee for membership in the J.C.I. Senate. 

 

ARTICLE III

 

MEETINGS

ANNUAL MEETING

 

 Section 1.

 

  (a) The Annual Meeting of the membership shall be convened concurrently with the quarterly meeting of the California Junior Chamber of Commerce held in May.  The fiscal year shall commence on June 1 and end May 31.

 

  (b) Notice of the Annual Meeting of the membership stating the time and place, shall be mailed by the Secretary to each member at least thirty days prior to the date of said meeting.

 

  (c) At the Annual Meeting of the membership those members present and voting will constitute a quorum and qualify the meeting to transact business.  Only those members with paid-up dues shall have voting privileges.

 

OTHER MEETINGS

 

 Section 2. The Board of Directors may, at its discretion, call meetings of the membership at times and places it so directs and upon thirty days written notice to the membership.  There shall be three (3) other regularly scheduled meetings of the organization.  The first, second, and third quarterly meetings (held concurrently with the quarterly meetings of the California Junior Chamber of Commerce.)

 

BOARD OF DIRECTORS MEETINGS

 

 Section 3.

 

 (a) The Board of Directors shall meet at least twice annually.

 

  (b) Special meetings of the Board of Directors may be called at any time on the order of the President or a request of three members of the Board.

 

ARTICLE IV

 

BOARD OF DIRECTORS

 

COMPOSITION

 

 Section 1. The Board of Directors shall be elected and be composed of twelve (12) members.

 

  (a) A President, a Vice President, a Secretary, a Treasurer and eight Directors. Two (2) Directors shall be elected from each region of the State as delineated in sub-section (C) below.  If there shall be no candidate nominated for a particular directorship, nominations may be accepted "At Large".  The immediate Past President shall serve as an ex-officio member and be titled Chairman of the Board.

 

 (b) A Senator cannot hold office in the "organization" while concurrently serving as an officer or director in the National, State, or Local Jaycee Organization, at any level. 

 

 (c) Geographical Regions of California.

 

   Region 1: Imperial, Orange, Riverside, San Bernardino, and San Diego counties.

 

  Region 2: Los Angeles, Santa Barbara, and Ventura counties.

 

   Region 3: Alpine, Amador, Calaveras, Fresno, Inyo, Kern, Kings, Madera, Mariposa, Merced, Mono, Monterey, San Benito, San Francisco, San Joaquin, San Luis Obispo, San Mateo, Santa Clara, Santa Cruz, Stanislaus, Tulare, and Tuolumne counties.

 

   Region 4: Alameda, Butte, Contra Costa, Colusa, Del Norte, El Dorado, Glenn, Humboldt, Lake, Lassen, Marin, Mendocino, Modoc, Napa, Nevada, Placer, Plumas, Sacramento, Shasta, Sierra, Siskiyou, Solano, Sonoma, Sutter, Tehema, Trinity, Yolo, and Yuba

 

QUALIFICATIONS

 

 Section 2. The members of the Board of Directors shall be members of the "organization" and shall possess the following pre-requisites:

 

  (a) The President and Vice President shall have served as a member of the Board of Directors for one year prior to their election.

 

  (b) Any other candidate for the Board of Directors must have been a member of the "organization" for at least six months prior to the date of election.

 

TERM OF OFFICE

 

 Section 3. The President, Vice President, Secretary and Treasurer shall hold office for a term of one year and until their successor has been installed.  Directors shall hold office for a term of two years. One Director will be elected annually from each of the four regions and be designated the Junior Director for the first year and the Senior Director for the second year, and until their successor has been installed.  A member elected to fill a vacancy shall serve the un-expired portion of the term of the member whose position they are elected to fill

 

 

VACANCY

 

 Section 4. Absence at two or more officially called meetings or non-performance shall be cause for declaring a position as Officer or Director vacant at the discretion of the Board of Directors.

 

  (a) If the office of any member of the Board of Directors shall become vacant for any reason, the vacancy shall be filled by presidential appointment from the membership subject to the approval of the Board of Directors.

 

  (b) In the event of a vacancy of the Presidential Office, the Board of Directors by secret ballot, majority vote, shall select a presiding officer who shall serve for the remaining term of office.

 

POWERS AND LIMITATIONS

 

 Section 5.

 

  (a) The Board of Directors shall be the governing body of the "organization".  It shall have no power to create any indebtedness and no obligations for expenditures shall be incurred beyond the amount of funds on hand.  The Board of Directors shall fill vacancies occurring on the Board as provided elsewhere in these by-laws.  The Board of Directors may generally do and perform, or cause to be done and performed, any and every act which the "organization" may lawfully do and perform, and do all things necessary and not inconsistent with the laws of the State of California and the "organization", to promote the purpose of the "organization". 

 

  (b) Power shall be vested in the Board of Directors to act on behalf of the membership to conduct such business as may be necessary to carry out the purpose of the "organization".

 

 (c) Business of the Board of Directors may be conducted via correspondence. 

 

  (d) Each Director shall be "Director in Charge" of the State meeting held in their region, as delineated by the California Junior Chamber of Commerce.  Should a region have a Director elected from outside the region, the President shall appoint a "Director in Charge" for that region.  The President shall appoint "Directors in Charge" for socials and activities other than the quarterly State meetings.

 

QUORUM

 

 Section 6. A simple majority of the Board of Directors at any noticed meeting in accordance with these by-laws shall constitute a quorum for the transaction of business.

 

PRESIDING OFFICER

 

 Section 7. The presiding officer shall be the President, or in their absence the Vice-President, Secretary, or the Treasurer, in that order or as provided by the President in the absence of all of the above officers.

 

PAST PRESIDENTS

 

 Section 8. Past Presidents of the "organization" shall serve as Honorary Directors.  Such Honorary Directors shall have the privilege of the floor at all executive sessions of the Board of Directors, but shall have no voting rights except that the immediate Past President, also known as the Chairman of the Board, shall be considered as a voting member during their term of appointment.  Past Presidents shall assist the Vice President in the function of membership, attendance and hospitality and shall be members of the Past Presidents Committee, under the chairmanship of the immediate Past Chairman of the Board, which shall have duties as the Board of Directors may, from time to time, assign.

 

ARTICLE V

 

CONDUCT OF BUSINESS

 

ORDER OF BUSINESS

 

 Section 1. Unless otherwise provided herein, "Roberts Rules Of Order" shall be utilized as a guide in conducting the business of the "organization".

 

ARTICLE VI

 

EXECUTIVE OFFICERS

 

PRESIDENT

 

 Section 1. The President shall be the chief executive officer of the "organization" and the official representative of the "organization" and shall preside at all meetings of the membership or of the Board of Directors.  The President shall call such meetings as these by-laws provide, uphold the by-laws of the "organization", appoint such committees as from time to time may be necessary to conduct the business of the "organization" and shall be an ex-officio member of each such committee

 

VICE PRESIDENT

 

 Section 2. The Vice-President shall perform the duties of the President in case of the absence or disability of the President.  The Vice-President shall be in charge of membership and perform such other duties as may be delegated to him by the President.

 

TREASURER

 

 Section 3. The Treasurer shall keep, or cause to be kept, full and accurate accounts of receipts and disbursements, be the custodian of all financial records of the "organization", present, at least semi-annually, a written report to the Board of Directors on the financial status of the "organization".

 

 

SECRETARY

 

 Section 4. The Secretary shall be the historian and custodian of all reports and non-financial records of the "organization", shall supervise and attend to the giving and serving of all official notices of the "organization", and shall act as Recording Secretary at all meetings of the membership and Board of Directors.

 

ARTICLE VII

 

COMMITTEES

 

COMMITTEE APPOINTMENTS

 

 Section 1. The Board of Directors shall approve the creation of committees as may be necessary to fulfill the expressed purposes of the "organization".  Such committee(s) shall exercise powers as shall be conferred upon them by the Board of Directors.

 

ARTICLE VIII

 

ELECTIONS

MANNER OF NOMINATION

 

 Section 1. Nominations for election to the Board of Directors shall be made by petition or verbally at the Annual Meeting.

 

ELECTIONS COMMITTEE

 

 Section 2. The Chairman of the Board shall serve as a one person Elections Committee with duties comprising the required administrative functions of the election.

 

VOTING

 

 Section 3. All voting shall be properly marked on an official ballot.  The candidates receiving a majority of votes shall be declared elected, except for the office of Directors, where one candidate per region must receive a majority of votes.  The sequence of election shall be: President, Vice President, Secretary, Treasurer, Directors. 

 

COUNTING OF BALLOTS

 

 Section 4. The President, with the approval of the Board of Directors, shall, prior to the elections, appoint not less than three non-candidates to serve as Scrutineers.  The Scrutineers shall count the ballots  and shall certify the results of the election to the Chairman of the Board, who in turn shall announce the results.

 

INSTALLATION

 

 Section 5. The installation of the newly elected Board of Directors shall take place at the Annual Meeting.

 

ARTICLE IX

 

FUNDS

 

GENERAL FUND

 

 Section 1. Funds realized from the operations of this "organization" shall be added to the general fund of the "organization" or as otherwise directed by no less than a simple majority of the Board of Directors.

 

DISBURSEMENT OF CAPITAL

 

 Section 2. At no time shall any money be paid to the membership in the form of a share of profits, installment of earnings or dividends or as may be otherwise provided by law as disbursement of capital.

 

GENERAL PURPOSES

 

 Section 3. All monies received by the "organization" shall be distributed as provided in these by-laws solely for carrying out the purposes set forth herein.

 

LIFETIME FUND

 

 Section 4. Funds realized from Lifetime Dues payments by members of the "organization" shall be restricted funds. No monies may be removed, borrowed or disbursed from the Lifetime Fund except for the interest thereon which may be deposited into the general fund.

 

ARTICLE X

 

WAIVER

 

GENERAL

 

 Section 1. These by-laws may be waived at any meeting of the membership by an affirmative vote of eighty percent of those members present and voting.

 

 

ARTICLE XI

 

AMENDMENTS

 

GENERAL

 

 Section 1. These by-laws may be amended by an affirmative vote of three-fourths of the members voting and present at any meeting, but only after written copies of the proposed amendments thereof have been mailed to each member of the "organization" at least two weeks prior to the date of voting.

 

BY-LAW REVISION SUMMARY

 

   1986  

     Article II, Section 4

 

  February 29, 1992  

 

 Article I, Section 2

  Article II, Section 4

  Article III, Section 2

  Article IV, Section 1 (a) (c)

  Article IV, Section 3

  Article IV, Section 5 (d)

  Article IV, Section 6

  Article IV, Section 7

  Article IX, Section 1

 

 August 17, 1996

 

 Article II, Section 4 (a)

 

August 17, 2002

  Article I Section 2 

  Article I Section 4 

  Article II Section 5

Article II, Section 7

 Article II, Section 8 

Article II Section 10

Article III Section 1 sub-section (a) 

Article IV Section 1 

Article IV Section 3

     Article IV Section 8

Article VI Section 1

Article VI Section 2

Article VI Section 3

Article VI Section 4

Article VIII Section 2

Article VIII, Section 3

  

BY-LAW REVISION DETAIL

By-Law Revisions  1986

Article II, Section 4

a) Increase annual dues to $15. Remove reference to the Dollar amount for National US JCI Senate due ($1.75) and replace with reference to the “current annual rate”.  

b) Increase the California Lifetime Dues from $100 to $150.

c) Increase the National Lifetime Dues from $35 to $50

d) Define effective date of changes to be  January 1, 1987

 

End of Revisions 1986

 

By-Law Revisions February 29, 1992

 

Article I, Section 2

1) Change Amongst to among.  

3) Change reference to Jaycees to Junior Chamber of Commerce. 

 

4)  Add – “To help and assist the California Junior Chamber of Commerce and local   chapters thereof when requested by same.”

 

Article II, Section 4

a) Increase annual dues to $20. Remove reference to proration and all reference to separate National dues amount.

b) Change total lifetime dues to $200 (The amount includes both California and National dues amounts)

c) Remove

d) Remove

 

 

Article III, Section 2

Add,  “There shall be three (3) other regular scheduled meetings of the organization.  The first, second, and third quarterly meetings (held concurrently with the quarterly meetings of the California Junior Chamber of Commerce.)

 

Article IV, Section 1

a) Remove reference to map of regions and add “as delineated in sub-section (C) below” Add definition of Past President as “and be titled Chairman of the Board.”

  c) Add Definition of regions as:

   Geographical Regions of California.

   Region 1: Imperial, Orange, Riverside, San Bernardino, and San Diego counties.

   Region 2: Los Angeles, Santa Barbara, and Ventura counties.

   Region 3: Alpine, Amador, Calaveras, Fresno, Inyo, Kern, Kings, Madera, Mariposa, Merced, Mono, Monterey, San Benito, San Francisco, San Joaquin, San Luis Obispo, San Mateo, Santa Clara, Santa Cruz, Stanislaus, Tulare, and Tuolumne counties.

   Region 4: Alameda, Butte, Contra Costa, Colusa, Del Norte, El Dorado, Glenn, Humboldt, Lake, Lassen, Marin, Mendocino, Modoc, Napa, Nevada, Placer, Plumas, Sacramento, Shasta, Sierra, Siskiyou, Solano, Sonoma, Sutter, Tehema, Trinity, Yolo, and Yuba

 Article IV, Section 3

  Remove reference to “his” and replace with “their”.

 

Article IV, section 5

e) Remove reference to “his” and replace with “their”.

 

 

Article IV, Section 6

Remove “A majority of the Board of Directors shall constitute a quorum for the transaction of business” and replace with “Seven (7) members of the Board of Directors present at any noticed meeting in accordance with these by-laws shall constitute a quorum for the transaction of business.”

 

Article IV, Section 7

Remove reference to “his” replacing with “their”.  Reverse reference to line of succession from “The Treasurer, or the Secretary” to “Secretary, or the Treasurer” 

 

 Article IX, Section 1

Remove “by the majority of the members of the Board of Directors” replacing with “by no less than seven (7) members of the Board of Directors.”

End of Revisions February 29, 1992

 

By-Law Revisions August 17, 1996

Article II, Section 7

Combined reference to lifetime dues to a total of $300.  This removes the option of joining the US JCI Senate

End of Revisions August 17, 1996

 

By-Law Revisions August 17, 2002 – Universal Sheraton

Change the gender description to non-gender based verbiage.

Article II, Section 7

 Article II, Section 8

 Article IV Section 8

Article VI Section 1

Article VI Section 2

Article VI Section 3

Article VI Section 4

Article VIII Section 2

 

Article I Section 2

 Delete the word “and” preceding (3)

 

Article I Section 4

 Change “Senators” to “Senate”

 

Article II Section 5

 Remove entire section

Refers to the issuance of a Membership Card upon payment of annual dues.  This has certainly not been the mode of operations.  Proof of membership is not required to attend meetings nor participate in any activities except voting at the annual meeting.  Current membership lists are used to verify membership.

Article II Section 6

 Change to Section 5

Article II Section 7

 Change to Section 6

Article II Section 8

 Change to Section 7

Article II Section 9

 Change to Section 8

Article II Section 10

 Change to Section 9

The organization may sponsor an individual for candidacy for election to the J.C.I. Senate.  The organization will only entertain such sponsorship for an individual that meets all qualifications and has no affiliation with an existing LOM.   Such sponsorship will require unanimous approval by the Board of Directors.  Application for sponsorship must be made by a current dues paid member of the California JCI Senate present or past member of the candidate's Jaycee local, accompanied by a $50.00 filing fee which is non-refundable.  The organization will arrange payment of pay the candidate's fee for membership in the J.C.I. Senate

 

Article III Section 1 sub-section (a)

Changed to reflect the modification of the Jaycees election schedule from a May Convention. 

 

The Annual Meeting of the membership shall be convened concurrently with the quarterly meeting of the California Junior Chamber of Commerce held in May. annual convention of the California Jaycees.  The fiscal year shall commence on June 1 and end May 31

 

Article IV Section 1

 Change county name “Tehma” to “Tehema”.

 

Article IV Section 3

Removed reference to the term of directors for the first year of acceptance of the By-Laws.

 

The President, Vice President, Secretary and Treasurer shall hold office for a term of one year and until their successor has been installed.  Directors shall hold office for a term of two years. except for the first year applying under this section, four will be for one year terms and four for two year terms One Director will be elected annually from each of the four regions and be designated the Junior Director for the first year and the Senior Director for the second year, and until their successor has been installed.  A member elected to fill a vacancy shall serve the un-expired portion of the term of the member whose position they are elected to fill.

 

Article IV Section 8

Clarify that the Immediate Past President is, In Fact, the “Chairman of the Board”.  

 

Past Presidents of the "organization" shall serve as Honorary Directors.  Such Honorary Directors shall have the privilege of the floor at all meetings, including executive sessions, of the Board of Directors, but shall have no voting rights except that the immediate Past President, also known as the Chairman of the Board, shall be considered as a voting member during his their term of appointment.  Past Presidents shall assist the Vice President in the function of membership, attendance and hospitality and shall be members of the Past Presidents Committee, under the chairmanship of the immediate Past President Chairman of the Board, which shall have duties as the Board of Directors may, from time to time, assign.

 

Article VIII, Section 3

 Change to reflect the order of ascension previously defined in the By-Laws.

 

All voting shall be properly marked on an official ballot.  The candidates receiving a majority of votes shall be declared elected, except for the office of Directors, where one candidate per region must receive a majority of votes.  The sequence of election shall be: President, Vice President, Secretary, Treasurer, Secretary,  Directors. 

End of Revisions August 17, 2002